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Welcome to the CRB page of the Diocesan Web Site. The purpose
of this page is to provide information about checks made under
the banner of the CRB.
A bit of background
The Criminal Records Bureau (CRB) is the government agency through
which checks are made to ensure the suitability of members of
the Diocese to hold posts, where they will have sole responsibility
for children or vulnerable adults. The agency has a very helpful
web site accessible via www.crb.gov.uk. which you may care to
view.
The Lead Signatory for the Diocese is the Bishop of Sheffield,
and his office deals with the processing of Clergy CRB applications.
The Diocesan Office in Rotherham deals with the processing of
all other applications from laity.
Code of Practice
Both Bishopscroft and the Diocesan Office subscribe to the CRB
Code of Practice which can be viewed by visiting the CRB Web
Site (as above) or by using this link:-
crb.gov.uk/PDF/code_of_practice.pdf
Two important new downloads
How the process works
The process of gaining a CRB Disclosure is operated mainly at
Parish level, with the Diocesan Office acting as the central
collator of information and holder of central records. In each
Parish there will be a Named Person who oversees the process.
In the absence of a nominated Named Person the incumbent can
assume that role. Disclosure Application Forms can be obtained
from the Diocesan Office and made available to those who plan
to hold posts where they are looking after children or vulnerable
adults. These forms are usually sent with an accompanying Guide,
and seek information about where the applicant lives, what job
they plan to do in the parish and ask for the applicant to show
you supporting documents, like a passport, driving licence, original
birth certificate etc, to confirm they are who they say they
are. The Named Person, or the incumbent (or someone in the parish
formally nominated to verify such documents) confirms that they
have seen and checked these documents and sends the form (only)
to Diocesan Church House.
The process is completed, in confidence, by trained staff at
Church House and the document is then sent to the CRB for checks
to be made on the background of the applicant. These checks at
the CRB usually take four to six weeks to complete and the applicant
will then usually receive a ‘Disclosure’ directly
from the CRB. A copy is sent to the Diocesan Office, where contact
is then made with the incumbent (or other head of an organisation)
to confirm that there are no reasons why the applicant may not
take up their post.
In a very few instances, some historical information supplied
via the CRB, will show some offence having been committed in
the past. In such a case, the returned Disclosure is forwarded
to the Diocesan Child Protection Officer, who, in the strictest
confidence, investigates the nature of the reported crime and
determines the suitability, or otherwise, of the applicant to
take up their post.
Some applicants may already have been through the process of
gaining a Disclosure through some other job. If the application
date for the new role is within three months of the original
Enhanced Disclosure, the Diocese will accept it as valid for
the new post. If the earlier disclosure is more than three months
old, or is not an Enhanced Disclosure, then a further application
needs to be made.
Help is always available on the completion of the form (or any
other aspect of the CRB process) from Church House. Please call
01709 309100 and ask for Christine Brocklebank
and your questions will be answered in confidence.
FAQ’s??
What are the most common errors in the completion of the forms?
1. Section D: Five year address history is incomplete.
2. Throughout Blue Ink has been used instead of black ink.
3. Section X: ‘Evidence seen and checked by’ not
completed.
4. Section X: Insufficient evidence of identity provided.
5. Section C: Birth town/city not given.
6. Section D: Period at previous address incorrectly completed
7. Section C: Absence of Maiden Name, where applicable
Please note, it is no longer required to complete Sections E,
F or G. Nor is it necessary to sign at Section H69 (but you must
sign H68 and Date H70).
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